I’m a fan of this trick, but emphasise that this is a workaround rather than a long-term solution, given that formatting is limited and there are more appropriate ways of accomplishing this task such as dedicated plug-ins or an XML workflow. The faux-returns technique is written about elsewhere, so rather than spoil their presentations, please read the articles directly from the appropriate sources: A bug that occurs when a double-quote is at the start of any field in a Data Merge text file.Highlighting field codes so that they are easier to see when not showing live data and.Using GREP styles to swap a character for a glyph during a Data Merge.Adding faux-returns to a data merge field to split over lines, and subsequent limitations of this technique.In the latest Colecandoo Youtube episode, four Data Merge specific features are covered, namely: The original Data Merge to Single Records script offered by Colecandoo remains free and can be downloaded from the scripts page. The script can be purchased for A$15 from the Buy Now button below. When exporting to certain file formats – the ability to run a user-selected additional script before the export.Add a primary key to either the start or the end of a filename.Exporting to various additional file formats, such as interactive PDF, EPS, PNG, JPG, direct to print, or PDF via InDesign first.This script improves upon the free original by: On that note, the PRO version of this script is now available! This improves Adobe InDesign’s default – naming each file Untitled- N and is only available for InDesign files, not PDFs. Since 2016, Colecandoo has provided the free version of the Data Merge to Single Records script for Adobe InDesign – a script that allows single records to be exported from Data Merge with unique filenames available from the Data Merge database itself. The ability to merge to an interactive PDF.I have written about this before but ultimately when exporting a PDF directly from Data Merge, it makes a variety of PDF that is similar but not the same as a usual PDF, as the following options cannot be chosen. PDF made from merge is different to regular PDF However, this does not extend to the source data of a Data Merge file, nor any links that the source data may refer to. When InDesign packages an INDD file, it will save a copy of the file and copy any links used in the document into a Links folder, and any fonts used (within licensing restrictions) to a Document fonts folder. Can’t package the data or links used in the data Given the amount of tutorials already available online elsewhere concerning basic tutorials for Data Merge, the Colecandoo site focuses more on articles about Data Merge in relation to scripts, GREP styles, or advanced techniques.īut there is a middle-ground that hasn’t been covered in many Data Merge tutorials, nor here on Colecandoo, so over the next two articles, I will attempt to bridge that gap and highlight some lesser known issues that can become a problem if users aren’t initially aware of them. Oh, and the right-aligned field has an embedded space so I can't just Justify it.Ĭan anyone suggest how to do this? I thought of a table, but the empty rows would still appear, right? My prepress days are some years behind me, but I am an IT guy and willing to try just about anything to get this done.Regulars to the site will know that many of my articles relate to InDesign’s Data Merge feature. If I leave *any* space between them then the line is never "blank" and can't be left out, but I can't send them to the left and right without some whitespace in between them. The problem is that there could be from one to four of these lines, and I want to drop out the blank ones. Those fields are on lines with two fields, one left-aligned and one right-aligned. In the section where students, their teacher, and their grade are listed, I want to drop out blank lines for families with fewer kids. I have to match last year's version, which was done in Access(?!) by someone who can't answer any questions. I am using Data Merge in InDesign 5.5 to build a school phone directory.
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